The Seminole Nation is an Equal Employment Opportunity Employer. Other than Seminole Nation Tribal Member/Indian Preference, selection for this position will be made without regard to race, sex, color, age, marital status, national origin, or any other non-merit factor.



a. All employment applications and supportive employment material will be evaluated based on the relevance of the applicant's qualifications and experience as it applies to this position. You are required to demonstrate how you meet the minimum qualifications and experience most relevant to this position to be considered qualified to compete for this position. Your application will NOT be considered if you do not show how you meet the minimum qualifications for this position.

b. Indian Preference. It shall be the policy of the Seminole Nation to provide preference in hiring opportunities to Tribal members and to other Indians enrolled in federally recognized tribes. Tribal and Indian preference shall be applicable in all employee hiring, promotion, and transfer decisions.

c. The employment preferences set forth in this section shall apply to all Tribal programs regardless of the program's funding source, and shall apply to all classes of positions.

d. Except for the employment preferences authorized under this section, it shall be the policy of the Tribe that no employee or job applicant shall be discriminated against in pursuit of employment or career growth due to race, color, religion, sex or national origin.

e.  If offered a position, a pre-employment background check will be conducted. Failure to disclose all charges or convictions may result in the offer of employment being rescinded.




• The Seminole Nation of Oklahoma has a "Drug Free Work Place Policy" and conducts Pre-Employment and Random Drug Testing. All tribal employees are subject to random Alcohol and Drug testing pursuant to the Tribal Human Resources Policies and Procedures Manual.


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2019-WEWOKA-002: Records Management Specialist
Job Code:2019-WEWOKA-002
FT/PT Status:Full Time
Job Description


The Records Management Specialist will plan, develop, and administer a records retention strategy for the Seminole Nation designed to facilitate effective and efficient handling of business records and other information in order to standardize filing, protecting, and retrieving records, reports, and other information contained on paper, microfilm, computer program, or other media.


Satisfactory job performance will be determined by successful execution of the following:

  1. Supervise and maintain classification indexes and filing of a variety of legal and official instruments. Documents involving the analyzing of subject matter of records, selecting subject headings as guides for filing of materials in accordance with a developed system and producing of records and information upon demand.

  2. Responsible for arranging, describing, preserving and providing access to Seminole Nation of Oklahoma records with long-term, historical value.

  3. Supervise and train Records Management Assistant in record-keeping activities consisting of filing, indexing, classifying and locating information.

  4. Develop policy and oversee compliance with scanning and electronic document management guidelines.

  5. Receives and supplies requests for record information over the telephone and in person which may require extended research.

  6. Participate in the development of procedures related to the storage and retrieval of official Tribal documents.

  7. Indexes, selects, cross references and arranges records in electronic files and in onsite storage areas.

  8. Develops, monitors, and plans systems and procedures for storage of materials and schedules the disposition and disposal of records in compliance with federal retention requirements.

  9. Resolve problems with information management by effective use of software and other information management resources.

  10. Confer with Tribal Leadership to ensure compliance with policies, procedures, and practices of records management program.

  11. Demonstrates continuous effort to improve operations, decrease turnaround time, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

  12. Supervises the inspection of completed microfilm or scanned documents for quality and completeness. Supervises and operates all microfilming and scanning equipment; performs basic operational and preventive maintenance on micro-graphic equipment as well as scanners, printers, and any other imaging equipment.

  13. Other duties as assigned.




  1. High school diploma or GED required;

  2. Certified Archivist (CA) and/or Certified Records Manager (CRM) certification preferred.

  3. Associates degree in a relevant field of study and two years related experience is required. Bachelor’s degree preferred.

  4. Additional experience maybe substituted for the educational requirement.


HR Staff

Russell Torbett, SPHR, HR Director

Ashlee Hailey, THRP, HR Specialist

Alberta Morrow, HR Generalist-Training

Sonya Lunceford, THRP, HR Generalist-Benefits

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Contact HR

Ashlee Hailey
THRP, HR Specialist - Government
phone: (405) 257-7218
email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Nena Anderson
HR Director - Gaming
phone: (405) 217-0176 Ext. 103